Tokyo Virtual Assistant

Tokyo Virtual Assistant


Corporate Services

Sometimes, the Japanese language and culture hinder foreign companies from wanting to enter and operate more
efficiently in the Japanese market.

Tokyo Virtual Assistant can support you without a language barrier.

We Promise

Free you from time-wasting and distracting tasks

Allow you to focus on critical tasks

Reduce the number of tasks you have on your plate

Handling administration and back-office functions

Relocation Support

We offer relocation consulting services and assistance to help you settle into life in Japan. As your personal concierge, we provide professionally managed relocation and mobility services. Our mission is to go beyond expectations and respect diversity in culture, gender, and nationality.
  • Rental property searches
  • Access to all of the best properties available, through our multi-listing real estate partner
  • Identify housing to meet the expats needs and budget
  • Advise on typical lease conditions for a property rental contract
  • Introduction of communication styles
  • Impact of the culture difference
  • Culture values and attitudes
  • Developing cultural awareness
  • Language issues
  • Tips and strategies
  • Make arrangements of school visits
  • Accompany school visits
  • Enrollment tracking
  • Introduction of communication styles
  • Impact of the culture difference
  • Culture values and attitudes
  • Developing cultural awareness
  • Language issues
  • Tips and strategies

Virtual Assistant Services

  • Help with your to-do list
  • Manage your schedule
  • Manage your inbox
  • Sort your expenses and receipts
  • Do data entry
  • Edit or format documents
  • Transcribe audio or video
  • Check your voicemails
  • Book accommodations and travel
  • Research specific topics
  • Find facts and figures
  • Find service providers
  • Find products or gifts
  • Find accommodations
  • Find restaurants
  • Research potential customers
  • Research content marketing topics
  • Locate contact information
Social media and content marketing
  • Social media posts
  • Write articles and content
  • Research content ideas
  • Create email campaigns
  • Create marketing and sales material
Sales administration

Please note: we don’t do cold calling, cold emailing or sales.

  • General sales administration
  • Scheduling and meeting arrangements
  • Prospect research
  • Assist in proposal creation
  • Keep your CRM or database up to date
  • Invoice your customers
  • Follow up on late payments
  • Identify potential leads and prospects
  • Update lead and prospect records
  • Input orders and create invoices
Marketing administration

Please note: we can’t create your marketing strategy for you but we can help execute it.

  • Write and prepare content
  • Update your website
  • Research for articles
  • Keep your CRM up to date
  • Write content for your website
  • Make your site SEO friendly
  • Write articles and guides
  • Proof your webste

Ready to hire us or have any queries?

Translation Services

General Translation

Translations from Japanese to English, as well as any other kind of translation. We engage any clients across the world. You can find the BEST translation service.We already have a variety of translation experience, mainly in translating documents for internal and external use, manuals, web content, games, and other technical documents.


What should you do in a situation where your potential business partner doesn’t speak your language? Give up and find another? No way! Hiring an interpreter is advisable when you have a meeting with speakers of different languages. Reasons for why it’s a good idea, but the most important one is probably also the most obvious one– it helps you facilitate communication.
Zoom InterpreteX* Interprefy, Webex, MS Teams tools are available. Your own platform must be provided.


If you need to convert an audio or video recording into usable text. The best transcription services can save you a ton of time and effort. Tokyo Virtual Assistant lets you choose between automatically transcribing your files or using our human transcription service.
Our transcription software uses speech recognition technology. It has an accuracy of up to 85% and will get your files transcribed in minutes. The human transcription service has an accuracy of 99%.


Our subtitle services help you add English subtitles to videos easily and quickly. Appeal to a larger audience and get better results from your video content.
By adding subtitles to your videos, you make them more accessible for everyone.

Market Entry



We will keep updating your property listings. They will also help you with finding real estate agents in your property listed locations. Also, we can arrange a virtual tour for you.

Real Estate Transactions

Convening, holding, and proceeding with the Board of Directors (Board of Directors) or the General Meeting of Shareholders.

  • Preparation and management of minutes and approval documents
  • Liaising external experts regarding the creation and submission of certain documents with government registries
  • Accounting book preparation, liaising with accounting auditors, preparing and submission of tax documents
  • Creating the company manuals
  • Providing compliance support (including anti-money laundering and KYC regulations)
  • Management of various legal documents
  • Providing meeting arrangements and interpreting services to management as needed


  1. Establishment of Hong Kong Corporation
  2. Assistance for withdrawals and restructuring of Hong Kong companies
  3. Visa Acquisition Service
  4. Trademark Registration
  5. Corporate incorporation, accounting and taxation, and visa services in Shenzhen
  6. Monthly Labor advisory services
  7. Recruitment Process Outsourcing (RPO)

Start up in Hongkong and Macao

Ready to hire us or have any queries?